Candidate Privacy Notice
Introduction
At InTalent Asia, we value the trust placed in us by candidates who share their personal information with us in connection with job searches, career opportunities, and recruitment related services. This Candidate Privacy Notice explains, in general terms, how we may collect, use, review, store, share, and manage the personal information you provide when you submit your CV, apply for a role, register with us, respond to a vacancy, or otherwise engage with us for recruitment or career related purposes.
This notice is intended to provide a candidate facing summary only. It should be read together with our full Privacy Policy available on the InTalent Asia website.
Information We May Collect
When you submit your CV or share personal information with InTalent Asia, we may collect and process a range of information relating to you. This may include your name, contact details, address, employment history, educational background, qualifications, professional certifications, references, salary or compensation details, identification related information, interview notes, assessment information, and any other supporting documents or career related details that you choose to share with us.
We may also collect certain technical, system, or usage related information when you interact with our website, online forms, or digital platforms, in accordance with our Privacy Policy.
How We Collect Your Information
Your information may be collected directly from you through applications, CV submissions, email communications, website forms, job portals, interviews, referrals, social media platforms, professional networking platforms, or other lawful and appropriate channels connected to recruitment and workforce related services.
Where reasonably necessary, we may also receive relevant information from third parties such as referees, clients, assessment partners, background verification providers, or publicly available professional sources for the purpose of evaluating your suitability for an opportunity or supporting the recruitment process.
How We Use Your Information
We may use the information you provide to assess your suitability for a current vacancy, communicate with you regarding a job application, schedule interviews, verify relevant information, support internal recruitment administration, maintain candidate records, and match your profile against roles that may be relevant to your background, qualifications, skills, and experience.
Your information may also be used for recruitment, executive search, talent acquisition, workforce solutions, and related business purposes connected with the services provided by InTalent Asia.
Consideration for Other Vacancies
By submitting your information to InTalent Asia, you understand that your details may be considered not only for the specific position you applied for, but also for other current or future vacancies that may be relevant to your profile, qualifications, skills, and experience.
Your details may also be reviewed for suitable opportunities that may arise within InTalent Asia and its subsidiary companies, where those vacancies are relevant to your experience, career background, and overall suitability. This allows us to assess your fit across a broader range of opportunities rather than limiting consideration to a single vacancy only.
Sharing of Information
Where appropriate and reasonably necessary for recruitment or workforce related purposes, your information may be reviewed by relevant members of our internal team and may be shared on a limited basis with clients, prospective employers, affiliated entities, subsidiary companies, technology platforms, or service providers who support our operations.
Any such review, access, or sharing will be carried out in line with our operational requirements, internal processes, and applicable privacy practices. We do not guarantee that every profile submitted will be shared externally, and any sharing will depend on the relevance of the opportunity and the requirements of the role.
Data Storage and Processing
Your personal information may be stored, accessed, reviewed, or processed in systems used by InTalent Asia or by service providers supporting our operations. Depending on the nature of the role, service, or business requirement, your information may be stored or processed in Sri Lanka or in other locations connected with our business or service delivery arrangements, subject to our Privacy Policy and applicable legal requirements.
We may retain candidate information for a reasonable period for recruitment, talent pooling, compliance, record keeping, and related business purposes, unless a different retention period is required or permitted by law.
Official Communication
InTalent Asia does not charge candidates any fee at any stage of the recruitment process. Candidates are advised to exercise caution and communicate only through official channels.
InTalent Asia will generally contact candidates through phone calls and emails sent from official @intalent.asia email addresses. Candidates should not rely on communications from unofficial email addresses, personal accounts, social media messages, messaging apps, or unauthorized third parties claiming to represent InTalent Asia.
Data Security
InTalent Asia takes reasonable steps to handle personal information in a professional and secure manner. However, no method of transmission over the internet or electronic storage can be guaranteed to be completely secure. While we aim to use reasonable and appropriate measures to protect personal data, absolute security cannot be guaranteed.
No Guarantee of Placement
Submission of your CV or other personal information does not guarantee shortlisting, interviews, job offers, client submissions, or placement. All recruitment outcomes remain subject to role requirements, client preferences, verification outcomes, market conditions, timing, availability, and overall suitability for the opportunity concerned.
Legal and Business Purposes
We may also retain, review, or disclose your information where reasonably required to comply with legal obligations, protect rights or property, investigate possible wrongdoing, support legitimate business operations, protect personal safety, or respond to liability related concerns.
Reference to Our Full Privacy Policy
This Candidate Privacy Notice is intended as a summary for candidates and should be read together with our full Privacy Policy available on the InTalent Asia website. For more information on how personal data is collected, used, stored, transferred, and managed, please refer to the full Privacy Policy.
Contact Us
If you have any questions about this Candidate Privacy Notice, please contact us:
- By email: legal@intalent.asia
Acknowledgement
By submitting your CV, application, or other personal information to InTalent Asia, you acknowledge that your information may be reviewed and processed for recruitment, executive search, talent acquisition, workforce solutions, and related business purposes as outlined above and as further described in our full Privacy Policy.